Data Archiving and Retrieval, that doesn’t cost the Earth

Data Archiving and Retrieval, it’s time to simplify access to archived data in a way that is intuitive, efficient and doesn’t cost the Earth.

To aid the future sustainability of our environment, modern businesses are seeking technological advancements that help reduce their carbon footprint, whilst increasing their efficiency and profitability.

Adequate and secure data archiving and retrieval systems are a requirement for all businesses,  organisations are reliant on their data, with many industries requiring extensive data retention periods, with some records still being kept in physical format, or in digital format, but often across multiple legacy platforms that not only are unable to communicate with each other but are inefficient by modern standards.

The ongoing management costs associated to the storage of these records not only has a direct impact on your company’s bottom line, but also requires a large physical footprint along with an unnecessary expense of power consumption to maintain them.

The impact of Cloud Archiving

The arrival of cloud computing has facilitated the reduction of the physical footprint required for the storage of digitalised records, but ingesting large data volumes of multiple data types, from legacy platforms into a more efficient and secure data archiving and retrieval system, can be an extensive and daunting task.

Moving the data is one thing, but how do you migrate a legacy platform that was not designed with the cloud in mind, how do you also bring all of this data together to stop “data islands”?

The data world is constantly changing

For businesses, keeping on top of the data that is managed and the responsibilities businesses have to keep it safe and readily available is complex and expensive. GDPR has revolutionised the landscape of corporate data practices and made significant waves in the compliance standards that drive data storage, data archiving and retrieval requirements.

Add to that the rising tide of organisational complexity and the eruption of strategic restructuring activity, it’s clear that there is a growing need to simplify operational access to data in a way that is intuitive, efficient and doesn’t cost the Earth.

Reducing your Total Cost of Ownership and your Carbon Footprint

The benefits of implementing a strategic data archiving and retrieval solution are most easily illustrated via the obvious impact this has on your organisation’s bottom line. Quite simply, by incorporating your data storage strategy into your organisations journey to the cloud and ensuring your entire data footprint is centralised, in one harmonious ecosystem, you can decommission costly legacy systems, enabling your organisation to reduce its physical footprint, simplify your data landscape and significantly reduce your Total Cost of Ownership.

Any organisation with Corporate Social Responsibility at its core however, will recognise the value of sustainable, ethical business practices which run much deeper than just the bottom line.

The journey towards Greener Data Management

Never before has the lens been more firmly focused on the increasing threat faced by climate change. Research conducted by Lotfi Belkhir, W. Booth School of Engineering Practice & Technology at McMaster University, found that greenhouse gas emissions (GHGE) from the Information and Communications Technology (ICT) Industry are on the rise at a staggering rate, with ICT in 2007 equating to 1-1.6% of the GHCE footprint, it is predicted if trends continue, that by 2040, ICT will be responsible for as much as 14% for the total global footprint.

A footprint of this size accounts for more than half of the current relative contribution of the entire transportation sector, and reinforces the importance of business-led, grass-roots strategies to reduce global energy consumption.

Adoption of cloud-based architecture has long been regarded as an opportunity to improve energy efficiency and reduce your Carbon Footprint. The Carbon Disclosure Project (CDP) found that large US companies who have adopted cloud computing strategies will be able to save $12.3bn in energy costs and 85.7 million metric tons of CO2 emissions annually by 2020. In real terms, that’s equivalent to 200 million barrels of oil – enough to power 5.7 million cars for a year.

But how? In practical terms:

• Cloud-based architecture allows your organisation to reduce its physical footprint
• Dynamic Provisioning can be used to reduce computing resource wastage through better server capacity/demand matching
• Multi-Tenancy infrastructure arrangements, mean organisations share infrastructure, flatten peak loads and ensure optimum server utilisation rates
• Cloud facilities also utilise advanced data centre infrastructure designs that benefit from the most up-to-date, cutting edge practices e.g. reduction of power loss through improved cooling etc.

StorARCH Data Archive & Retrieval

StorARCH, from Krome Technologies is a secure *cloud based digital storage, archive and retrieval solution for data, documents and media of almost any format. An access-controlled, configurable user interface provides a powerful search engine, allowing users to instantly locate, view, redact and safely download documents and data that has historically only been available from an independent systems from one single interface.

StorARCH enables businesses to decommission costly legacy systems, retained purely to access archived data, and remove paper and other physical media from business processes.

Moving archiving practices completely online has an inherent impact on energy efficiency by removing the need for cumbersome legacy archiving systems and practices. It’s not just about energy consumption however, hard copy paper archives are surprisingly still in practice for many organisations.

The amount of paper still consumed by an average business can be huge, with organisations storing thousands of hard copies of contract information, customer communications and other records.

Beyond the cloud, StorARCH helps businesses to work in harmony with the real world by supporting a paperless document workflow, allowing destruction and recycling of hard copy paper records.

To find out how StorARCH, the data archive and retrieval system can help your business improve operational efficiency, reduce costs, achieve regulatory compliance and support your Energy Efficiency objectives, get in touch with us today.

* StorARCH can be deployed either in a Private Cloud, Public Cloud or On-Premise Environment depending on client requirements – please visit our dedicated StorARCH website  for further information.